I Users & Groups

A Users

1 Changed name of field: user custom id to User Code

· This field can be used to relate a user (student) to another database such as a Student Information System

· This code is visible on the user click menu

B Groups

1 Modify Group Code (custom ID) Way to relate groups to another database such as a Student Information System

· The Group Code will appear on the Group list

· The group code field is added to Add new group and Edit Group>General Tab

· Includes a tooltip explaining the custom field

· This field can be imported with groups

2 Assign Group Owner

· To reduce clutter and define additional hierarchies (future enhancements), it will be possible to designate a User as Group Owner. This designation will allow Groups to be owned by a User.

· When sharing folders, the user can filter by My Groups.

· This field can be imported with groups

3 Import groups

· The Group Import tool allows users to import a list of Groups and assign the groups to a Group Category

· Optional fields to import: Group Code and Group Owner

4 Mass assign users to groups

· Mass assign user with group tool allows you to automatically assign users (students) to a specific group by using the custom fields - User Code and Group Code

C Emulate user

1 New permission in the profile

2 Sign in to emulation and become another user using a temporary cookie based on that user’s profile

3 Sign out from emulation deletes temp cookie and returns emulator to their profile

4 Sign in, sign out and database changes all listed in the Audit Log (AMS only)

II Synergy Administration

A Graph on Settings

· Will show disk space used and amount of disk space remaining for your site

B Storage by Folder Owner Report

· The report displays all folder owners along with their current storage and storage limit.

· Users only have access based on a new permission in profile

C Add Folder Owners by profile

· Will have drop down list of profiles to choose

· Profiles that have more users than remaining Folder Owners will not show in the drop down list

D Filter Folder Owners by category and group

· Added a filter by Group Category and Group to the Folder Owner list which makes the list of Folder Owners more manageable

III Using Synergy

A My Folders

1 Context Menu for folders (Right click on folder name)

· Folder Owners can right click on folders to access same options that are found in the Folder Click Menu

2 A Folder Owner can view allowed file types for template when creating a new folder

3 Search folders

a Favorite Files (existing search folder)

· Only files that are marked as Favorites will show

· Files ordered by file title

b Files with Comments

· Only files that have comments will be listed

· Files will be ordered by latest comment date

b Recent Files

· Only files that are 7 days old or less will be listed

· Files will be ordered by creation date

c Large Files

· Only files that are greater than or equal to 100 KB will be listed

· Files will be ordered by size (largest to smallest)

4 Sharing

a My Groups tab for Sharing on Add Group

· During, Group assignments for Shared Folders the folder owner (who is also a Group Owner) can filter by My Groups

b Click window for users in Sharing>Add Groups

· Folder owner will be able to mouse over the group icon and open a hover window which will list all users that belong to that particular group

c Sharing Folders: Inheriting parent sharing permission

· When a folder owner shares a parent folder all children (nested folders) inherit the permissions of the parent folder

B Shared With Me

1 Shared Tab: Display folders in Hierarchy

· When a folder owner shares a large number of folders or ones with numerous nested folders, the Shared With Me Tab will display these folders in a hierarchy that matches the folder owner’s structure

2 Search folders (My Files in Shared Folders)

· Only files that the user has uploaded to folders, shared with him by other Folder Owners, will be included (their name appears in the file owner column of grid)

· Files will be grouped by Folder owner (default) and ordered by File Title

I

 

I      Users &Groups

A     Users

1      Changedname of field: user custom id to User Code

·     This field can be used to relate a user(student) to another database such as a Student Information System

·     This code is visible on the user click menu

B     Groups

1      ModifyGroup Code (custom ID) Way to relate groups to another database such as aStudent Information System

·     The Group Code will appear on the Group list

·     The group code field is added to Add new group and Edit Group>General Tab

·     Includes a tooltip explaining the custom field

·     This field can be imported with groups

2      AssignGroup Owner

·     To reduce clutter and define additionalhierarchies (future enhancements), it will be possible to designate a User as Group Owner. This designation will allow Groups to be owned by aUser.

·     When sharing folders, the user can filter by My Groups.

·      This field can be imported withgroups

3      Importgroups

·     The GroupImport tool allows users to import a list of Groups and assign the groupsto a Group Category

·     Optional fields to import: Group Code and Group Owner

4      Massassign users to groups

·     Massassign user with group tool allows you to automatically assign users (students) to a specific group by using the custom fields - User Code and Group Code

C     Emulateuser

1      Newpermission in the profile

2      Signin to emulation and become another user using a temporary cookie based on thatuser’s profile

3      Signout from emulation deletes temp cookie and returns emulator to their profile

4      Signin, sign out and database changes all listed in the Audit Log (AMS only)

 

II    SynergyAdministration

A     Graphon Settings

·     Will show disk space used and amount of diskspace remaining for your site

B     Storageby Folder Owner Report

·     The report displays all folder owners along withtheir current storage and storage limit.

·     Users only have access based on a new permissionin profile

C     AddFolder Owners by profile

·     Will have drop down list of profiles to choose

·     Profiles that have more users than remainingFolder Owners will not show in the drop down list

D     FilterFolder Owners by category and group

·     Added a filter by Group Category and Group tothe Folder Owner list which makes the list of Folder Owners more manageable

 

III  UsingSynergy

A     MyFolders

1      ContextMenu for folders (Right click on folder name)

·     Folder Owners can right click on folders toaccess same options that are found in the Folder Click Menu

2      AFolder Owner can view allowed file types for template when creating a newfolder

3      Searchfolders

a       FavoriteFiles (existing search folder)

·     Only files that are marked as Favorites willshow

·     Files ordered by file title

b      Fileswith Comments

·     Only files that have comments will be listed

·     Files will be ordered by latest comment date

b      RecentFiles

·     Only files that are 7 days old or less will belisted

·     Files will be ordered by creation date

c       LargeFiles

·     Only files that are greater than or equal to 100KB will be listed

·     Files will be ordered by size (largest tosmallest)

4      Sharing

a       MyGroups tab for Sharing on Add Group

·     During, Group assignments for Shared Folders thefolder owner (who is also a Group Owner) can filter by My Groups

b      Clickwindow for users in Sharing>Add Groups

·     Folder owner will be able to mouse over thegroup icon and open a hover window which will list all users that belong tothat particular group

c       SharingFolders: Inheriting parent sharing permission

·     When a folder owner shares a parent folder allchildren (nested folders) inherit the permissions of the parent folder

B     SharedWith Me

1      SharedTab: Display folders in Hierarchy

·     When a folder owner shares a large number offolders or ones with numerous nested folders, the Shared With Me Tab willdisplay these folders in a hierarchy that matches the folder owner’s structure

2      Searchfolders (My Files in Shared Folders)

·     Only files that the user has uploaded tofolders, shared with him by other Folder Owners, will be included (their nameappears in the file owner column of grid)

·     Files will be grouped by Folder owner (default) andordered by File Title